Committee on Academic Priorities Guidelines for Position Requests

Below you will find the Committee on Academic Priorities (CAP) guidelines for requests for tenure track (TT) and continuing non-tenure track (CNTT) positions.

CAP is available during the Fall 2024 semester to meet with any department or program Chair, Director, or faculty group to discuss the submission of a specific position request or any long-range planning issues. Please contact the CAP Chair Maja Šešelj, with a copy to Tina Bockius, if you have questions that you would like answered either by email, or if you would like to schedule a meeting with the committee.

Please note that, starting in 2023-2024, CAP has implemented some changes regarding the format of the proposal, which now consists of a 12-page questionnaire (with space for a narrative) and a preformatted Excel spreadsheet that petitioning departments/programs need to fill out with their enrollment and staffing information. Additionally, this year CAP is introducing submission windows for both the letters of intent and the full proposals. See below for details.

Committee on Academic Priorities Guidelines for Position Requests for 2024-2025

Departments or programs wishing to request a tenure-track or continuing non-tenure track position are required to submit a letter of intent form that briefly outlines the position to be proposed. The letter of intent should be emailed, as an attachment, to CAP via Tina Bockius, between September 3 and October 11, 2024.

Full proposals should be emailed to CAP via Tina Bockius, between December 1, 2024, and January 15, 2025, using the proposal questionnaire (Word document) and staffing information (Excel spreadsheet) at the bottom of this webpage. Once the proposal documentation is submitted, it goes directly to CAP and no further changes are possible. Should you have any questions regarding the required documentation, please contact the CAP Chair, Maja Šešelj, and copy Tina Bockius, before the end of the submission window. Proposals that are incomplete, submitted late (without prior CAP approval), or do not adhere to the submission guidelines will be returned without consideration. In addition to the Excel Staffing Information spreadsheet that departments/programs will complete, the Office of Institutional Research will produce more detailed enrollment reports. Departments and programs that submit a letter of intent should expect to receive the report by November.

The schedule for submitting a position proposal is as follows:

Between September 3 and October 11, 2024:

Department/program submits a letter of intent form
After October 11, letters of intent will be posted to the CAP website.
CAP Chair sends a message to all faculty inviting them to look at these letters of intent and reaches out to department/program chairs/directors with curricular interests in the positions identified in the letters of intent

Between December 1, 2024 and January 15, 2025:

Full proposals due to CAP (using both the Word Questionnaire and the Excel Staffing Information documents and submitted electronically)

February-March 2025:

CAP conducts a formal meeting with each department/program

March-April 2025:

CAP provides its recommendations to the President and the Board of Trustees
CAP submits its Annual Report to the faculty

April-May:

The President and the Board of Trustees make their final decisions

CAP examines each position request in terms of:

its relation to the College’s mission and Strategic Directions
its contributions to short- and long-term departmental, disciplinary, and interdisciplinary directions
its impact on overall faculty resources at �� and in the Bi-Co, including our capacity to respond to sabbatical leaves
opportunities to enhance the diversity of our faculty
the history of previous requests from this department or program to CAP
in the case of CNTT requests, see the established guidelines on the nature of CNTT appointments (Attachment)
Bi-Co departments and program requests will be considered in consultation with Haverford’s Strategic Curriculum and Personnel Committee (SCPC)